AI Opportunity Audit
Find exactly where AI saves your business time and money.
Before building anything.
Three to four days inside your business. We find your top AI opportunities, score them by impact, and give you a report specific enough to build from, by us, your own team, or any developer you choose.
5–7
Opportunities per audit
3–4d
Typical engagement
Free
Discovery session
No pitch. No commitment. No preparation required.
Audited so far
Most businesses know AI should be helping. Nobody told them exactly where.
You've tried ChatGPT. Maybe you gave it to a team member. It helped a bit, nobody could measure how much, and it faded.
Consultants quoted ₹10 lakh for an AI strategy that pointed back at the same generic tools you'd already found.
Your competitors are shipping AI features. You're still in the research phase, not because you're slow, but because nobody has told you which process to start with.
The audit gives you a specific answer.
Not “AI is great for customer service.” But answers like these, specific to your business:
The problem: Every week your team spends hours re-answering the same questions, from new starters, from other teams, from each other, because the answer is buried in an email chain or a document nobody can find.
The fix: Those answers can be pulled from your own documents and conversations automatically, with the source cited and a person checking before anything is finalised.
The problem: Every week someone spends a day assembling a status update, pulling numbers out of three systems and reformatting them by hand.
The fix: That report can be drafted from the systems you already use, with a person reviewing the numbers before it goes out.
The problem: After every meeting, the decisions and action items live in people's heads. A week later nobody can say what was agreed.
The fix: The notes, the owners, and the deadlines can be captured automatically and surfaced to the team, with a person confirming before anything is finalised.
The deliverable
A written report. Not a deck. Here's exactly what's in it.
This is the section that matters most, because a written deliverable has to prove itself before you buy it.
Executive summary
One page. Top three opportunities, hours recovered per week, indicative effort, recommended starting point. Readable in ninety seconds.
What we looked at
Teams observed, people interviewed, systems reviewed, and what was deliberately out of scope.
Current state map
Your workflows as they actually run, with time attached. Most businesses have never seen their own processes written down with numbers. Several clients have told us this section alone was worth the engagement.
Opportunity register
All 5–7 opportunities on a single page, ranked and scored against four criteria: time saved, cost to implement, risk, and team readiness.
Opportunity detail
Two to three pages each. This is the bulk of the report, and every one follows the same anatomy:
- ·The workflow today, with measured time
- ·Exactly what AI would do, specific rather than categorical
- ·What it deliberately wouldn't do, and where a human stays in the loop
- ·Systems and integrations it touches
- ·Data required, and whether you currently have it
- ·Effort estimate and rough timeline
- ·Time saved: per person, per week, annualised
- ·Estimated cost to run once live
- ·Risk rating and named failure modes
- ·Readiness gaps: what has to be true before this can start
- ·Measurable success criteria
What we're not recommending, and why
The things that look like AI opportunities and aren't. Including anything you've already tried that didn't stick, with the reason it didn't.
Sequencing
What to do first, second, third, and why that order. Which one builds your team's confidence fastest.
The real cost
Build cost versus total cost. Running costs, maintenance, review overhead, change management, and the cost of it being wrong occasionally. The number on an invoice is never the number that matters.
Readiness
Data, systems and people. An honest assessment of where you'd struggle, including when the blocker is organisational rather than technical.
Risk and governance
Where AI shouldn't be trusted unsupervised, what review checkpoints you need, and sector-specific compliance exposure.
Appendix: build-ready brief
For your highest-priority opportunity. Objective, inputs and outputs, constraints, acceptance criteria. Enough that any competent developer can quote from it.
Tier 1 reports run 10–15 pages. Tier 2 adds cross-department findings, ROI modelled on your real numbers, engineer-reviewed feasibility, and a board-ready executive pack, typically 30+ pages.
Options
Three ways to engage
Discovery
Free
- 1:1 video call with the Grapine team
- Walkthrough of your top 2–3 workflows
- Honest assessment of where AI helps
- Clear next-step recommendation
No pitch. No commitment required.
Tier 1 Audit
$5,000
- 5–7 opportunities found and scored
- Time savings estimated for your team size
- Effort and risk rated for each
- Full written report, 10–15 pages (buildable, not a deck)
- 30-min review call included
Best for: SMEs, growth-stage teams, departments within larger organisations.
Tier 2 Audit
$10,000–25,000
- Multi-department or multi-site coverage
- Stakeholder interviews across teams
- ROI modelling with your real numbers
- Technical feasibility reviewed by engineers
- Full written report, 30+ pages
- Executive summary + board-ready output
Best for: Enterprise, regulated sectors, complex workflows.
Talk to usProcess
How it works
01
Book a discovery call
Free 60 minutes. You walk us through your business. No pitch, no preparation.
02
We audit your workflows
3–4 days embedded in your workflows, virtually or in-person. We map every repetitive, manual, or slow process we find.
03
Score and prioritise
Each opportunity scored on four criteria: time saved, cost to implement, risk, and team readiness.
04
Receive your report
Written, specific, and buildable. Plus a 30-minute review call to walk you through it.
What we look for
The pattern is the same everywhere. The details never are.
Work that gets retyped
The same information entering two systems by hand. Order details, client data, invoice lines.
Documents that get read the same way every time
Contracts, applications, invoices, reports. Someone extracts the same six fields, every time, forever.
Decisions that follow a rule
Triage, routing, classification, eligibility checks. Judgement-light, volume-heavy.
Drafts that start from a template anyway
Notices, responses, proposals, summaries. The first draft is the slow part and the least valuable.
Searching for something you already have
Hunting through past files, emails, or records for information the business already holds.
Information scattered across systems that don't talk to each other
The same fact exists in three places, and reconciling them is a weekly ritual. Getting the systems to agree is usually the real win.
Expert work where the judgement is hard to explain
A senior person decides by experience, and the decision rules live in their head. We can often turn that pattern into something the whole team can use, with the expert reviewing the exceptions.
High-stakes work where a missed step is expensive
Regulatory filings, client agreements, safety paperwork. A single omission can cost more than the entire engagement, which is exactly why this kind of work deserves automation with a human checkpoint.
In a typical audit, three to five of these show up before the second day.
See real engagements in detailWhat they said
From founders who've been through it
“I'd looked at AI tools before and always came away thinking they were built for companies much bigger than us. Grapine started with how we actually work rather than what the technology could do, which is why it stuck. Eight hours a week back on fulfilment, and my team didn't have to change the way they work to get it. I'd point any founder running a lean operation their way.”
“What I'd expected was a strategy document. What I got was something we could actually use, and quickly. They were direct about what wasn't worth doing, which I hadn't had from anyone in this space before. A day a week back on correspondence alone. Worth the conversation for the clarity alone.”
Who runs the audit
Twenty-five years in software, the last stretch of it deep in AI. One patent. Production deployments at scale.
Grapine's audits are informed by AI systems shipped into production at Microsoft and Accenture, deployments used by Fortune 500 organisations, and a granted AI patent.
That matters here for one reason: we've seen what fails after launch. Most AI advice is written by people who have never had to keep a system running once the demo was over. Ours is shaped by what breaks in month six.
More about how we workThe audit and the build are separate engagements, intentionally.
We separate them to avoid the conflict of interest that comes when the firm finding the opportunities also sells the build. After a Tier 1 or Tier 2 audit you're free to implement however you choose, internal team, any developer, or us via a separate AI Build engagement.
FAQ
Questions we get before most audits.
Do we need technical staff for this?
No. The audit is run with your operations people, not your IT team. If you don't have an IT team, that's a finding we account for rather than a blocker.
What if you find nothing worth building?
We tell you, in writing, and explain why. It's happened. It's a better outcome than a build that doesn't pay for itself, and you still leave with your workflows mapped and costed.
Is our data safe?
We work under an NDA from the discovery call onward. The audit is observational, so we don't need production access or copies of your data to map a workflow.
How disruptive is this to the team?
Light. A few structured conversations and some shadowing. Nobody stops working, and no preparation is required from you.
Can you do this remotely?
Yes. Most audits run virtually. On-site is available and is genuinely better for physical operations like manufacturing and warehousing.
What if we want you to build it afterwards?
That's a separate conversation and a separate engagement. There's no obligation, no discount tied to it, and no pressure in the report.
Free discovery session
Book your free 60-minute session.
Walk us through your business. We'll tell you honestly whether and where AI can help. No pitch. No commitment. No deck to sit through.
Prefer email? [email protected], we respond within 24 hours.